As an international student on a student visa you are required to undertake a full-time study load and complete your program by the end date of your Confirmation of Enrolment (CoE). This means most students need to be enrolled in 48 units of credit (UOC) in a year and at least 12 UOC a term.
If there are reasons why you cannot study 48 UOC in a year or 12 UOC a term you will need to apply to reduce your study load in the term of which you cannot. The application form is open from the day after release of results in the term prior until the last day to drop a course without academic penalty. NOTE! If you wish to withdraw without financial liability, you should submit at least 4 days before the census date.
There are potentially serious consequences to your CoE and student visa when reducing your study load. Your CoE and student visa will only be extended in limited circumstances and for reasons which must be documented and approved.
For more info about your student visa conditions, visit The Department of Home Affairs.
Program Leave and Reduce Study Load
You need to submit Reduce Study Load when
- You took program leave in Term 1 OR Term 2 and enrolled in less than 36 units of credit (uoc) across the other two terms. You must enrol in 36 uoc for the other 2 terms to make up 48 uoc for the year.
- You took program leave in Term 1 AND Term 2 and enrolled in less than 18 uoc for Term 3. You must enrolled in 18 uoc for Term 3 to allow for the 18+12=30 uoc of leave and bring you up to 48 uoc.
You do not need to apply for a reduced study load if any of the following conditions apply.
- in your final term of study and can complete your program by your CoE end date
- ahead in your program, enrolled in at least 2 courses a term, and can complete your program by CoE end date
- enrolled in 48 UOC / 8 courses in the year over three terms
- dropping a course with Financial and Academic Liability (AW grade) after the census dates, however, we strongly recommend you see a Student Student Advisor.
Valid reasons/circumstances for a reduced study load
Compassionate and compelling circumstances
These are circumstances beyond your control and affect your ability to attend classes and study. Examples include:
- Serious medical illness or injury to you or a close family member.
- Death of a family member such as a parent or grandparent.
- A major political upheaval or natural disaster in your home country requiring emergency travel or disruption to your studies.
- A traumatic experience e.g. accident or crime.
- Delay in receiving your student visa.
Academic Intervention Strategy
If your academic standing is below Good Standing, you may be advised by your academic advisor or faculty to reduce your study load as part of an academic intervention strategy.
Supporting documentation required for your application: A copy of the action plan or interview record from your meeting with the academic advisor or faculty and a Study Plan.
At risk of failing a course
If you have failed assessments or are at risk of failing a course, your academic advisor may recommend withdrawing from the course.
Supporting documentation required for your application: Proof of failed grades or consultation trail with course coordinator e.g. email and a Study Plan.
Other academic reasons
Core course/s not available
Courses you require for your program or major are not offered and no other courses (General Education, electives) are available to maintain a full enrolment of 48 UOC.
Don’t meet pre-requisite requirements or program rules
The University is unable to offer a pre-requisite course, or you have failed a prerequisite course/s, and you are therefore unable to progress with your study plan.
Granted Credit Transfer
You have been granted credit transfer and are ahead in your degree program.
Invalid reasons/circumstances for a reduced study load
- The course is difficult or not what you expected.
- You are having financial problems
- You want to improve your Weighted Average Mark (WAM) by studying less.
- You want to change your major or program in the future.
- You are having difficulty adjusting to living in Australia or academic life.
- You failed to enrol in your course by the enrolment date.
- You failed to understand or seek clarification of key dates or withdrawal procedures.
- Your accommodation is too far from the UNSW Campus.
- You want to move to another provider.
- You have work commitments that interfere with your studies.
What you can do if these things are affecting you
If you are at risk of failing the course, then your academic may support your application to reduce your study load.
How a reduced study load may affect your student visa
The National Code 2018 (Education Services for Overseas Students Act 2000) requires international student visa holders to complete their program within the time specified on their COE.
Reducing your study load may lengthen the time it takes for you to complete your program which would mean that you would not be able to complete your program within the duration of your CoE and student visa.
There will be additional costs associated with extending your student visa e.g. for an administration fee, overseas student health cover, medical assessment.
Please note if you have reduced your study load without approval or supporting documents and require a new CoE, UNSW may refuse to issue you with a new CoE. This will prevent you from completing your program.
How to apply
- Check your CoE and student visa end date.
- Prepare your study plan (See What is a study plan)
- Prepare supporting documents.
- Professional Authority Form (if you have compassionate & compelling reasons)
- Action plan or interview record from your academic advisor (if you are below good standing)
- Proof of failed grades or consultation trail with course coordinator e.g. email (if you are at risk of failing)
- Letter of support from sponsor (if you are a scholarship or sponsored student)
- Parent Authority Form (if you are under 18 years of age)
- Submit a Reduce Study Load application with your study plan and supporting documents. The application form is open from release of results in the term prior until the last day to drop a course without academic penalty. NOTE! If you wish to withdraw without financial liability, you should submit at least 4 days before the census date.
A decision will be made based on the information you have provided and sent to your UNSW student email within 10 working days.
If your application is approved, you can then drop the course on myUNSW.
What is a Study Plan
A Study plan is a record of the courses you are currently enrolled in and what you need to study in future to complete your degree. You MUST include a study plan for the rest of your degree in your application.
It is important that you complete the study plan using the UNSW handbook for the year you started your degree to ensure it is correct.
How to complete a Study Plan:
1. Use the study plan template and upload it to your application, or
2. Build your study plan in the application.
If you do not know the course code or name, simply enter “Elective” or “Core Course” or General Education”.
If your study plan is incomplete or incorrect, your program authority will not approve it, and this may delay the outcome of your application.